Use the quick link menu options below to learn more about this year's sponsor and exhibitor opportunities or click the "Register Now" button to secure your spot today!
PCRS is a global, interactive organization that champions the field of reproductive medicine. The Core Values we believe in are supportiveness, innovation, inclusiveness, collegiality, professional and personal development, and intimacy.
PCRS is a multidisciplinary medical specialty society providing Continuing Medical Education (CME) to physicians and allied healthcare professionals. PCRS offers the highest quality, innovative CME, designed and presented by thought leaders in reproductive medicine.
PCRS provides an outstanding forum for the exchange of information, and the advancement of the ideologies of reproductive medicine in a relaxed and collegial setting building relationships that foster the integration of current knowledge to ensure quality medical care for patients.
The PCRS Annual Meeting attracts a large group of attendees comprised of physicians and allied healthcare professionals seeking Continuing Medical Education (CME) credits and networking opportunities. The 2026 conference will be held at the Westin Rancho Mirage Golf Resort & Spa in Rancho Mirage, CA on Wednesday, March 18 through Sunday, March 22.
Annual Meeting Attendee Profile
The expected attendance at the PCRS 2026 Annual Meeting is expected to exceed 600 healthcare professionals including:
Physicians
Nurses
Andrology and Embryology
Laboratory Personnel
Genetic Counselors
Social Workers
Practice and Laboratory Managers
Practitioners in Mental Health, Law, and Ethics
Partnership Levels
Sponsoring PCRS ensures high visibility and a wealth of networking opportunities. Build your own partnership package by selecting exhibitor and sponsor opportunities that fit your needs. When your total commitment amount reaches one of the below levels, you will receive the additional benefits listed in the table.
Additional Representative Badges
$250 each – Maximum of 10
Representative badges provide access to the exhibit hall, meals, and social events at the conference. The Saturday evening Celebration Dinner is NOT included with a representative badge but may be added on during registration. Space permitting, representatives may attend the educational sessions as observers but are not eligible for CME credits.
PCRS Partner Hotel Room Block
Your partnership level dictates the maximum number of rooms within the PCRS partner room block that you can reserve. Room block bookings are limited and available on a first-come basis. Payment in full for your booth and/or sponsorship is required prior to booking your hotel rooms. Hotel reservations are subject to availability and not guaranteed with your booth and/or sponsorship purchase.
The PCRS Exhibit Hall is activated with engaging events throughout the conference including meals and networking breaks all featuring food and beverage stations that will attract attendees to the trade show floor! Our popular Passport to Prizes program is another great traffic driver that incentivizes attendees to visit YOUR booth.
Each exhibit space includes a 6’ draped table, chairs, wastebasket, pipe and drape (8' back wall, 3' side walls), standard identification sign, and access to the conference Wi-Fi.
Throw your own pool party at PCRS! Reserve a furnished cabana at the main pool for a casual and unique networking experience with attendees. Each cabana includes:
Sofa Seating
Two Lounge Chairs
Mini-Fridge with (4) Bottles of Water and (8) Assorted Sodas
Choice of Chips & Salsa or Fruit Plate (additional food and beverage can be purchased through the hotel)
With the purchase of lead retrieval, you can scan attendees' badges with your smartphone or tablet and access real-time reports. The lead retrieval portal is integrated into the conference mobile app. Your initial purchase of $400 includes two licenses to access the portal. Additional licenses can be purchased for $125 each.
Share your booth location, cabana activity, or other news with attendees by purchasing a custom app notification. Notifications can contain up to 300 characters plus an image and website link.
Provide a promotional piece to be included in the tote bags distributed to attendees. Inserts can be a promotional item or document and should be no larger than 8.5” x 11” with a maximum of 10 pages.
*Sponsor is responsible for the cost of producing and shipping items.
The PCRS Annual Meeting program is filled with engaging events. Each event sponsorship includes the following baseline benefits plus additional items listed below in the sponsorship descriptions.
Sponsored Events Baseline Benefits
Recognition on the PCRS website, event app, printed program booklet, and event signage
This closing event offers a memorable farewell for another great PCRS Annual Meeting! The Celebration Dinner is open to all attendees and guests.
Baseline + Sponsorship Benefits:
Opportunity to provide 2-3 minutes of live remarks or a pre-recorded video
Reserved table for 10
Branded table numbers, drink tickets, and cocktail napkins
List of attendees scanned at entry to event provided post-conference
Engage and connect with the future of reproductive medicine in an intimate setting at the Fellows Dinner.
Baseline + Sponsorship Benefits:
Opportunity to host speakers during the dinner
Branded table tents and cocktail napkins
List of attendees scanned at entry to event provided post-conference
Help kick off the conference by sponsoring this festive welcoming event. The Welcome Reception is open to all attendees, guests, and representatives.
Baseline + Sponsorship Benefits:
Opportunity to provide 2-3 minutes of live remarks
Branded drink tickets and cocktail napkins
List of attendees scanned at entry to event provided post-conference
Share industry knowledge and engage with attendees during this 45-minute sponsored session.
Baseline + Sponsorship Benefits:
45-minute sponsored session
Branded table tents
List of attendees scanned at entry to event provided post-conference
Network with PCRS Faculty, Board Members, and Past Presidents during this intimate dinner.
Baseline + Sponsorship Benefits:
Opportunity to provide 2-3 minutes of live remarks
Branded table tents and cocktail napkins
List of attendees scanned at entry to event provided post-conference
PCRS pool time is the perfect chance for attendees to unwind with a refreshing beverage poolside while networking with colleagues in a relaxed setting.
Baseline + Sponsorship Benefits:
Full-day use of cabana in prime location for PCRS Pool Time
Branded drink tickets
List of attendees scanned at entry to event provided post-conference
An evening reception featuring the presentation of selected outstanding scientific posters. Poster Presentations are open to all attendees, guests, and representatives.
Baseline + Sponsorship Benefits:
Branded drink tickets and cocktail napkins
List of attendees scanned at entry to event provided post-conference
A casual get-together with beer, wine, and treats for attending fellows, residents, and students of all kinds.
Baseline + Sponsorship Benefits:
Branded table tents and cocktail napkins
List of attendees scanned at entry to event provided post-conference
Spend lunch with the future of reproductive medicine.
Baseline + Sponsorship Benefits:
Opportunity to host speakers during the luncheon
Branded table tents
List of attendees scanned at entry to event provided post-conference
Close out Fellows Day with an evening cocktail reception.
Baseline + Sponsorship Benefits:
Opportunity to provide 2-3 minutes of live remarks or a pre-recorded video
Branded table tents and cocktail napkins
List of attendees scanned at entry to event provided post-conference
A private reception in the President’s suite of the hotel featuring a full hosted bar.
Baseline + Sponsorship Benefits:
Opportunity to provide 2-3 minutes of live remarks or a pre-recorded video
Branded cocktail napkins
List of attendees scanned at entry to event provided post-conference
This evening reception is geared towards Physicians & Fellows and features served wine with light hors d’oeuvres.
Baseline + Sponsorship Benefits:
Opportunity to provide 2-3 minutes of live remarks
List of attendees scanned at entry to event provided post-conference
This evening reception is geared towards Allied Health Professionals and features served wine with light hors d’oeuvres.
Baseline + Sponsorship Benefits:
Opportunity to provide 2-3 minutes of live remarks
List of attendees scanned at entry to event provided post-conference
This evening reception is geared towards IVF Lab Professionals and features served wine with light hors d’oeuvres.
Baseline + Sponsorship Benefits:
Opportunity to provide 2-3 minutes of live remarks
List of attendees scanned at entry to event provided post-conference.
Sponsor one of the meals in the exhibit hall.
Baseline + Sponsorship Benefits:
Opportunity to place promotional materials on dining tables in the exhibit hall
Sponsor the refreshments in the exhibit hall during one of the Networking Breaks.
Baseline + Sponsorship Benefits:
Opportunity to place promotional materials on dining tables in the exhibit hall
Right of first refusal (ROFR) is provided to incumbent sponsors through September 15, 2025.
Items marked with a [D], [R], or [E] are reserved exclusively for Diamond, Ruby, and Emerald partners. Any exclusive sponsorship opportunities not secured by November 30, 2025 will become available to all levels for purchase.
Make a lasting impression with attendees as an activity sponsor. Each activity sponsorship includes the following baseline benefits plus additional items listed below in the sponsorship descriptions.
Sponsored Activities Baseline Benefits
Recognition on the PCRS website, event app, printed program booklet, and event signage
The onsite arcade and bowling alley is sure to be a popular attendee hangout! This exclusive sponsorship includes custom branding opportunities and open play for attendees during the PCRS Game Night.
Baseline + Sponsorship Benefits:
Custom branding opportunities on Pinz & Pints TVs and entryways
Recognition as the “Game Night” sponsor where attendees can bowl and play games for free
Add-On Options: Window decals and pre-loaded gameplay cards!
Support a local animal rescue and encourage attendees to “Paws for a Break” where they can meet and play with adoptable dogs in the exhibit hall.
Baseline + Sponsorship Benefits:
Branded Puppy Pen in the Exhibit Hall
Donation made to Palm Springs Animal Shelter
Photo opportunities with adorable rescue animals!
Add-On Option: Branded “Adopt Me” bandanas
Help attendees start the day off right with a morning yoga class.
Baseline + Sponsorship Benefits:
Logo featured on PCRS co-branded cooling sports towel
List of registered activity attendees sent pre-conference and attendees scanned at entry to activity provided post-conference
Add-On Option: Branded yoga mats!
Attendees will learn to play pickleball during a 30-minute lesson followed by 30 minutes of open play.
Baseline + Sponsorship Benefits:
Logo featured on PCRS co-branded cooling sports towel
List of registered activity attendees sent pre-conference and attendees scanned at entry to activity provided post-conference
Add-On Option: Branded pickleball paddles!
A golf pro will help attendees perfect their swing during a 60-minute practice session on the driving range.
Baseline + Sponsorship Benefits:
Logo featured on PCRS co-branded cooling sports towel
List of registered activity attendees sent pre-conference and attendees scanned at entry to activity provided post-conference
Add-On Option: Branded golf balls!
Right of first refusal (ROFR) is provided to incumbent sponsors through September 15, 2025.
Items marked with a [D], [R], or [E] are reserved exclusively for Diamond, Ruby, and Emerald partners. Any exclusive sponsorship opportunities not secured by November 30, 2025 will become available to all levels for purchase.
Get noticed with these high-visibility branding opportunities throughout the conference.
Sponsored Items
Key Cards - $9,500 - 1 Available
Custom hotel key cards distributed to all attendees.
Key Card Holders - $12,500 - 1 Available
Custom key card holder booklets featuring your logo and messaging on the front and back.
The Recharge Lounge is located in the exhibit hall and features charging ports, seating, and branded workspace tables. Sponsorship includes:
Custom-branded decals for charging tables
Recognition on signage and in the printed program booklet
Add your logo to the PCRS tote bags distributed to all conference attendees. Sponsorship includes:
600 co-branded tote bags with sponsor & PCRS logos
Opportunity to provide a promotional piece to be included in the tote bag
Add your logo to the PCRS lanyards distributed to all conference attendees. Sponsorship includes:
600 co-branded lanyards with sponsor & PCRS logos
Opportunity to provide a promotional piece to be included in the tote bag
Give attendees a lift around the conference by sponsoring the Golf Cart Shuttle. Sponsorship includes:
Sponsor logo decals featured on golf carts used around the hotel property to shuttle attendees
Recognition on signage and in the printed program booklet
The Presentation Print Station offers attendees a convenient way to obtain hard copies of presentation materials. Sponsorship includes:
Recognition on signage and in the printed program booklet
Right of first refusal (ROFR) is provided to incumbent sponsors through September 15, 2025.
Items marked with a [D], [R], or [E] are reserved exclusively for Diamond, Ruby, and Emerald partners. Any exclusive sponsorship opportunities not secured by November 30, 2025 will become available to all levels for purchase.
Promote your brand to attendees every time they utilize the conference mobile app. Sponsorship includes:
Banner ad with hyperlink visible on all pages of the conference mobile app
Recognition on signage and in the printed program booklet
Attendees will be reminded of your sponsorship every time they connect to the conference Wi-Fi. Sponsorship includes:
Custom network password
Redirect to company website after login
Recognition on signage and in the printed program booklet
Show your support of PCRS before and after the conference. Sponsorship includes:
875 x 875 pixel ad with hyperlink visible on all conference webpages from date of purchase through May 31, 2026.
Right of first refusal (ROFR) is provided to incumbent sponsors through September 15, 2025.
Items marked with a [D], [R], or [E] are reserved exclusively for Diamond, Ruby, and Emerald partners. Any exclusive sponsorship opportunities not secured by November 30, 2025 will become available to all levels for purchase.
Custom decals placed on the exhibit hall patio doorways. Each set includes a total of four (4) double-sided decals: two (2) 17"x70" full coverage side panel decals and two (2) 15" circle door decals.
Windows - $5,000 - 4 Available
Custom double-sided decals placed on the exhibit hall patio windows. Option for a 130.5"x15" ribbon OR up to a 50" circle decal.
View location map here. Placement is first-come, first-served.
Custom decals placed along the main walkway of the hotel property. Each set contains four (4) decals in your choice of shape up to 24"x24".
View location maphere. Placement is first-come, first-served.
Right of first refusal (ROFR) is provided to incumbent sponsors through September 15, 2025.
Items marked with a [D], [R], or [E] are reserved exclusively for Diamond, Ruby, and Emerald partners. Any exclusive sponsorship opportunities not secured by November 30, 2025 will become available to all levels for purchase.
PCRS Annual Meeting Partner Satellite Events are exhibitor-sponsored events that may be held during the PCRS Annual Meeting at dates and times that do not conflict with PCRS programming. Examples of Partner Satellite Events are social and networking events, receptions, dinners, press conferences, and media events such as video news releases, product announcements, staff meetings, focus groups, or educational activities. All partner satellite events must be registered and approved by PCRS. Applicable fee(s) apply. See application for details and view the meeting space map here.
PCRS supports emerging leaders in reproductive medicine through research grants and scholarships. Grants fund innovative projects by fellows and early-career investigators, while scholarships help trainees and military professionals attend the PCRS Annual Meeting with assistance for travel, registration, and lodging.
The research grant fund supports innovative projects in reproductive medicine for current Reproductive Endocrinology, Infertility, and Reproductive Urology fellows, as well as New Investigators who completed their training within the past three years. Funding may be used for project expenses, technical support, patient-related costs, research supplies, and durable lab equipment.
Partial scholarships of any amount are also welcomed!
The Pacific Coast Reproductive Society scholarship fund is supported by members and commercial sponsors to encourage the participation of medical professionals in training and those currently serving in the military in the PCRS Annual Meeting. Scholarships assist physicians in training, nurses, APPs, genetic counselors, and IVF lab professionals with airfare, registration fees, a transportation allowance, and a sleeping room based on double occupancy.
We hope to see you in Palm Springs for the PCRS 2026 Annual Meeting!
"Register Now" to view and purchase available booth space or secure a sponsorship. Please feel free to contact the office at [email protected] with any questions.
