2022 PCRS Annual Meeting
Exhibitor Registration Information for Current Exhibitors  |  Exhibit Rules

Register  |  Sponsor FAQs

About the PCRS 2023 Annual Meeting

Advocacy and Reproductive Health: Putting Patients First

Advocacy is about supporting a cause. Through research, lobbying, and clinical excellence, reproductive health advocates help individuals and groups find their voice. When discussing advocacy, science, and diversity at PCRS, we hope to empower those working within the field of reproductive medicine to put patients first.

The PCRS Annual Meeting provides an outstanding forum for the exchange of information and the advancement of ideologies of reproductive medicine in a relaxed and collegial setting, building relationships that foster the integration of current knowledge to ensure quality medical care for patients. 

We are pleased to discuss customized sponsorship recognition opportunities that meet your individual needs. Please contact the PCRS team at [email protected] or (206) 209-5299 for more information.


Account Login: Current Exhibitors
Login

Exhibitor Registration Fees

Register Now
View Exhibit Hall Map

Booth Size

Before 1/7/2023

After 1/7/2023

Standard Booth
8 ft. wide
1 table
4 exhibitor badges
Up to 2 hotel rooms confirmed within the room block
$3,550 $3,950
Large Booth
14 ft. wide
2 tables
6 exhibitor badges
Up to 4 hotel rooms confirmed within the room block
$7,450 $7,550
Extra Large Booth
20 ft. wide
3 tables
8 exhibitor badges
Up to 8 hotel rooms confirmed within the room block
$16,950 $16,950

Exhibit Booth Fee Includes:

• Identification sign, skirted six-foot table(s)*, two chairs, and wastebasket
• Standard booth accommodates one tabletop display: 6ft wide by 4ft high
• Wireless internet access, existing hotel ballroom lighting, and carpeting
*If you have your own display and don't need tables, please let us know.


Payment Terms

  • Full payment (in US dollars) must accompany your completed application. Booths are not reserved until payment is received in full.
  • Accepted methods of payment: Visa, Mastercard, American Express.
  • We also accept check or Money order payable to Pacific Coast Reproductive Society, but please note booths are not reserved until payment is received in full.

Cancellation Policy

PCRS understands that circumstances may arise that prevent Exhibitors from fulfilling their commitment to exhibit at the Annual Meeting. Exhibitors who cancel prior to January 1, 2023, will receive a refund of their balance after a $250 fee. Exhibitors who cancel between January 1, 2023, and February 1, 2023, will receive a refund of their balance after a $500 fee. Exhibitors who cancel after February 1, 2023, do not receive a refund but may apply up to 50% to the following year's exhibit fees. To petition for a refund of exhibit fees, cancellation must be made in writing and delivered via e-mail. To petition for a partial refund of exhibit fees, cancellation must be made in writing and delivered via e-mail. See Rules for further information. Refunds will be less credit card service fees.

View Rules & Regulations

Become a Sponsor

2022 PCRS Annual Meeting Prospectus

Download the Prospectus

Sponsoring PCRS ensures high visibility and a wealth of networking opportunities, exclusive opportunities to host special functions, and enhanced brand recognition.

To learn more about sponsorship opportunities, please contact the PCRS Office at 206-209-5299 or [email protected]


Frequently Asked Questions

Q: Can exhibitors attend sessions?
A: Exhibitor registration entitles the attendee to attend conference sessions as “observers” only. CME credits will be awarded only to individuals who have paid full attendee registration fees.
Q: Can exhibitors attend the Awards Dinner?
A: Yes! Exhibitors are invited to purchase tickets to the Awards Dinner on Saturday evening. Enjoy this premier opportunity to network with participants in a relaxed atmosphere outside the exhibit hall. Tickets may be purchased during the registration process, or by logging back in to your exhibitor portal account.
Q: What is the exhibition schedule?
A: The exhibition schedule is posted here.
Q: Where can I find shipping information?
A: Please see the Exhibitor Information page.
Q: How do I purchase electrical and AV?
A: To request equipment for the exhibition please complete a full form request.
Q: Where do I provide the names of our attending representatives for name badges?
A:
Please log back in to your exhibitor portal account and update the names of your booth personnel. See exhibit rules for full details on admission to the conference.
Q: How do I book my hotel room?
A: Confirmed exhibitors (those who have paid in full) will be contacted by PCRS and given a link to book rooms within the PCRS block, based on your allocation. Please allow up to 7 business days from the time of your full payment being processed to receive this email information. 
The Renaissance Esmeralda Resort & Spa will not accept reservations for within the block outside of the use of this link. PCRS will not make any reservations or create any waiting lists above and beyond your allocation. If you need additional hotel rooms, please contact the hotel directly and let them know you would like to book a room outside of the PCRS room block. PCRS reserves the right to cancel reservations inadvertently made within the block beyond your allocation and will notify you of the cancellation. Your reservations are yours to manage, and you may cancel or make changes to the reservation up to 72 hours prior to check-in.