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PCRS 2021 Sponsor & Exhibitor Registration

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About the PCRS 2021 Annual Meeting

The PCRS Annual Meeting provides an outstanding forum for the exchange of information and the advancement of ideologies of reproductive medicine in a relaxed and collegial setting, building relationships that foster the integration of current knowledge to ensure quality medical care for patients. 

We are pleased to discuss customized sponsorship recognition opportunities that meet your individual needs. Please contact the PCRS team at [email protected] or (206) 209-5299 for more information.

Attendee Demographics

 

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Exhibitor Registration Fees

Registration coming soon!

View Rules & Regulations

 

SizeBefore 1/4/21After 1/4/21
Standard Booth
8 ft. wide
1 table
Includes up to 4 exhibitor badges
Up to 2 hotel rooms confirmed within the room block
$3,550 $3,950
Large Booth
14 ft. wide
2 tables
Includes up to 6 exhibitor badges
Up to 4 hotel rooms confirmed within the room block
$7,450 $7,550
Extra Large Booth
20 ft. wide
3 tables
Includes 8 exhibitor badges
Up to 8 hotel rooms confirmed within the room block
$16,950 $16,950

Exhibit Booth Fee Includes:

  • Identification sign, skirted six-foot table(s), two chairs, and wastebasket
  • Standard booth accommodates one tabletop display: 6ft wide by 4ft high
  • Wireless internet access, existing hotel ballroom lighting, and carpeting
  • PCRS will be responsible for identification signs and booth numbering, general overhead lighting, and nightly vacuuming.

Standard booths include one skirted six-foot table, *Large booths include two six-foot tables, **Extra Large booths include three tables. If you have your own display and don't need the tables, please let us know.

Space will accommodate only one hospital-sized, tabletop display (6ft wide by 4ft high as it sits upon the table). NB: Due to fire regulations, only booths fitting the above guidelines will be allowed on the exhibit floor. Booths not meeting the size requirements will not be permitted under any circumstances. Booth personnel is limited to an appropriate number of representatives at any given time.


Payment Terms

  • Full payment (in US dollars) must accompany your completed application. Booths are not reserved until payment is received in full.
  • Accepted methods of payment: Visa, Mastercard, American Express.
  • We also accept check or Money order payable to Pacific Coast Reproductive Society, but please note booths are not reserved until payment is received in full.

Cancellation Policy

PCRS understands that circumstances may arise that prevent Exhibitors from fulfilling their commitment to exhibit at the Annual Meeting. Exhibitors who cancel prior to January 1, 2021, will receive a refund of their balance after a $250 fee. Exhibitors who cancel between January 1, 2021, and February 1, 2021, will receive a refund of their balance after a $500 fee. Exhibitors who cancel after February 1, 2021, do not receive a refund but may apply up to 50% to the following year's exhibit fees. To petition for a refund of exhibit fees, cancellation must be made in writing and delivered via e-mail, fax, or regular mail. To petition for a partial refund of exhibit fees, cancellation must be made in writing and delivered via e-mail, fax, or regular mail. See table above for dates and fees. See Rules for further information. Refunds will be less credit card service fees.


Become a Sponsor

Sponsoring PCRS ensures high visibility and a wealth of networking opportunities, exclusive opportunities to host special functions, enhanced brand recognition, and priority preference of booth location in the Exhibit Hall. 

To learn more about sponsorship opportunities, please contact Michele Reeder, Executive Director, at 206-209-5299 or [email protected]


Frequently Asked Questions

Q: I signed up online. Why has my preferred booth not been assigned to me on the map?
A: Booths are not assigned until payment is received in full. Booths are assigned first-come, first served. Booth assignments are a manual process. Please allow up to 24 business hours for your booth to show as assigned on the map.
Q: Can exhibitors attend sessions?
A: Exhibitor name badges entitle the wearer to attend conference sessions as “observers” only. CME credits will be awarded only to individuals who have paid full attendee registration fees and been issued a PCRS 2021 Annual Meeting official paid registration name badge.
Q: How many representative name badges are included with my booth?
A: 
Standard booths include up to 4 badges, Large booths include up to 6 badges, and Extra Large booths include up to 8 badges. A final list of company representative names must be provided within your exhibitor registration by Sunday, February 14, 2021Additional badges requested by February 14, 2020, will be billed at $50.00 per name.
Q: How many additional representative name badges can I purchase, beyond those included with my booth?
A: Each exhibiting company may have up to 8 representative name badges total. 

Name badges are not transferable and must not be loaned or given to other persons; violators will be barred from the Exhibition Premises. 
Q: Can I purchase additional representative name badges onsite?
A: 
Anyone not on your company’s list by February 14, 2021, may face delays when requesting a name badge on-site and will be charged a $35.00 on-site badge fee. If a substitute representative needs an on-site badge, the original badge must be traded in at the registration desk, and a $35.00 on-site badge fee applies. A business card reflecting both Exhibitor Company name and the Representative's name may be requested. Failure to present an appropriate business card may result in the revocation of the badge and its associated benefits. A $75.00 fee will apply to ALL lost or misplaced badges.
Q: What is the cancellation policy?
A: PCRS understands that circumstances may arise that prevent Exhibitors from fulfilling their commitment to exhibit at the Annual Meeting. Exhibitors who cancel prior to January 1, 2021, will receive a refund of their balance after a $250 fee. Exhibitors who cancel between January 1, 2021, and February 1, 2021, will receive a refund of their balance after a $500 fee. Exhibitors who cancel after February 1, 2021, do not receive a refund but may apply up to 50% to the following year's exhibit fees. To petition for a refund of exhibit fees, cancellation must be made in writing and delivered via e-mail, fax, or regular mail. To petition for a partial refund of exhibit fees, cancellation must be made in writing and delivered via e-mail, fax, or regular mail. See full rules and regulations for further information. Refunds will be less credit card service fees.